The NoteAbles is financially stable now, thanks to our members, and to keep that stability long-term, Dave Bryan is looking for someone to step up as Assistant Treasurer.
He has all the records (lists, invoices, reports, etc.) on paper now, so if you are a careful, detail-oriented person, you're qualified. That said, if you have moderate spreadsheet skills, your job, should you have to take over, would be considerably easier.
Here's what Dave does now:
Keep an accurate, up-to-date bank register.
In the early fall, maintain an accurate list of members and collect member dues; make bank deposits.
Double-check that the contacts at our venues (accounts payable people, activities directors) haven't changed over the year.
This is for invoicing purposes.
Send concert confirmation emails one month before each gig.
I schedule these emails so I don't have to worry about remembering them.
Send invoices on the day of each gig.
These can be scheduled ahead of time as well.
Track, collect, and deposit invoice payments.
This used to require a lot of follow-up - not so much any more (whew!).
File our annual report once a year to the Secretary of the Commonwealth.
Easy - online and only a couple of fields to fill in.
Produce Board and Annual Meeting reports.
Treasurer's Report, Profit/Loss Statement, Budget
Work with the Board to establish director payments
...and pay the director(s) once a month.
So let's be clear about what you'd do as Assistant Treasurer.
You would get familiar with the duties and responsibilities of the Treasurer. Depending on your computer skills, I would give you a tour of my paper files or spreadsheet.
You would take over if I become incapacitated, as long as need be.
You would be a board member and participate in discussions and meetings.
I appreciate your considering this important and supportive role with The NoteAbles. If you're interested, you may have questions. I'd be glad to talk this over with you.